The Community Arts Grant Program is funded by the City of Helotes Economic Development Corporation and managed by the Community Arts Grant Committee. The Community Arts Grant Program provides funding to Helotes-based arts and cultural organizations as well as individual artists of public art displays.

The program will accept applications between April thru June 30, 2022. All submittals will be reviewed by the Community Arts Grant Committee. Official notification of grant status (approved or declined) will be sent out by early July 2022. If additional funds remain, applications will be accepted on a first-come, first-serve basis until July 29th.

Grant funds are to be expended for activities occurring between October 1, 2021 and September 30, 2022. A final project or organizational report must be submitted to the Community Arts Grant Committee within ninety (90) days of the project completion date or by September 30, 2022, whichever date is earlier. The post-project report must delineate expenditure of funds and describe the success and challenges of the project or, in the case of general operating support, for activities occurring between October 1, 2021 and September 30, 2022.

The number of public art projects awarded funding is dependent on the funds available and the number of applicants submitting each year. Whenever possible, organizations receiving a Community Arts Grant are expected to acknowledge this support in programs, press releases, and advertisements with the following language: “The Helotes Economic Development Corporation provided grants funds for this project.”

Important Dates

October 1, 2021 - September 30, 2022

Grant funds are to be expended for activities occurring between October 1, 2021 and September 30, 2022.

June 30, 2022

Grant Application Deadline

Early July 2022

Notification of grant application status (approved or declined)

September 30, 2022

A final project or organizational report must be submitted to the Community Arts Grant Committee within ninety (90) days of the project completion date or by September 30, 2022, whichever date is earlier.

Eligibility

The number of public art projects awarded funding is dependent on the funds available and the number of applicants submitting each year. Because of limited available funds it is rare to receive all of the requested public funding. Applicants/artists may be funded one time only between October 1, 2021 and September 30, 2022. (note: to achieve diversity in artists and styles, artists may only receive approval and/or funding once every two years.)

Helotes Arts welcomes proposals addressing a broad range of initiatives and opportunities to serve the Helotes community:

Mural Arts Grants

– Up to $1,000

Non-profit, tax-exempt organizations must be a registered 501(c)(3) non-profit

Individual Artist Projects

Projects must be clearly visibly/accessible to the public

Applicant must show examples of previous work

Small Arts Grants

– Up to $2,500

Non-profit, tax-exempt organizations must be a registered 501(c)(3) non-profit

Individual Artist Projects

Projects must be clearly visibly/accessible to the public

Applicant must show examples of previous work

Major Arts Grants

– Over to $2,500

Non-profit, tax-exempt organizations must be a registered 501(c)(3) non-profit

Individual Artist Projects

Project must be located on City owned property

Applicant must show examples of previous work

Non-Eligible Projects

For-profit entities not sponsored by a non-profit organization

Projects outside of the City of Helotes

Projects on private single-family residences/property

Multi-year commitments

Building projects, construction, or renovation

Matching Funds

Individual artist applicants are not required to provide a 1:1 match (cash, volunteer time and in-kind contributions: grant amount requested). Business/organization applicants are required to provide a 1:1 match with the amount of requested funding.

Funds will be awarded based on the Community Arts Grant Committee’s evaluation of the eligible proposal using review criteria described below.

Eligible expenses may include artist fees, assistant fees, supplies and materials, rental equipment, liability insurance, space rental, transportation, installation costs and promotional materials related to a dedication event.

Items not eligible for funding through this program include operating costs for organizations; purchase of equipment; and administrative costs of sponsoring organization unrelated to the project.

Review Criteria

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Concept, Scale and Execution

original concept and excellence in execution; scale is appropriate to the building and wall on which it will be painted/attached (* we highly encourage applicants to use images and compositions that will bring innovation to our Community Arts Program collection.)

Context, Design

Creatively responds to site and neighborhood; demonstrates ethical use of references to specific cultural origins; design clearly depicts ideas expressed in project description.

Support

Written evidence of support from property owner, building and business owner(s), neighborhood association or adjacent neighbors.

Feasibility

Ability to complete the proposed project, a realistic budget, agreement between property owner and artist regarding responsibility for wall preparation for painting, and use of acceptable graffiti/UV coating, as needed.

For community partner projects

Images associated with concepts mean the same for artist and community (i.e., shared meaning beyond individual perspective and experience).

How to Pay an Artist

As part of the application you must submit a budget and indicate donated time and materials and cash expenditures. Adding those two items together will equal your total project expenses.

Artists may either ask for a flat fee or charge by the square foot (sf) which typically includes labor, supplies and materials. This artist fee is dependent on several factors:

Experience

An emerging artist and an established artist demand different fee structures.

Scope of Work

Consider the physical size of the project and/or special skills artist is employing (e.g., mosaic work).

Other Demands

Activities like leading workshops or participating in community engagement events associated with project require additional time from the artist.

Application Materials

Letter of Intention

One color image of proposed concept.

One color image of the overall area the project will be located.

Up to 6 images of past work from each artist OR a link to websites/social media accounts that feature artworks

Résumé or bio for each artist involved in the design of the project.

If attaching panels to a wall, a materials list, drawing and attachment plan must be submitted.

Letter from property owner that states commitment to sign the Art Easement Form.

Letter(s) of support from community partners.

The following requirements apply to all applicants whose project is approved through this program:

  1. If the approved project is located in neighborhood zoned as residential, the applicant will be required to notify nearby residents with plans/images of proposed project as provided by CAGC.
  2. The applicant must have liability insurance for the duration of the project and provide a Certificate of Insurance at the time a contract is issued that lists the City of Helotes, the Helotes Economic Development Corporation and CAGC and their officers, agents and employees as additional insureds. Contact CAGC for available resources for insurance.
  3. CAGC issues a Personal Services Contract outlining the terms of the project and the payment schedule. Once CAGC receives the signed agreement, processing of payments begins. The awarded amount of funding is typically divided into two or three payments. The final payment is made following receipt of the final report and documentation.
  4. The project must begin within one year of being awarded funding. If the project is unable to meet that deadline, approval will be rescinded and another application must be submitted for approval.
  5. As part of the contract, the artist agrees to a waiver of any rights covered in the federal Visual Artist Rights Act that would interfere with the performance of all rights under the Art Easement agreement. For more information on VARA, go to HelotesEDC.com/public-arts-program
  6. CAGC sends the Art Easement to the property owner with instructions.
  7. Applicant notifies CAGC public art staff of completion of the project.
  8. Applicant acknowledges CAGC support on the project and in all printed materials related to the project. CAGC will work with the artist to provide appropriate acknowledgment.
  9. Applicant submits a final report within 45 days of completion of the project summarizing the completed project and detailing the use of Community Arts Grant funds. Copies of invoices, receipts and checks are required documentation for the final report.

Questions

If you have further questions regarding the Program, contact Glenn Goolsby, Economic Development Specialist at:

Glenn Goolsby
City of Helotes
Economic Development Corporation
12682 FM 1560 W, Suite 105(Physical)
P.O. Box 507 (Mailing)
Helotes, TX 78023
Phone: (210) 695-5910
E-mail: ggoolsby@helotes-tx.gov